Draft — pending legal review. This page describes our current data practices as accurately as we can, but it has not yet been reviewed by counsel and should not be treated as final.

Legal

Privacy Policy

Last updated: not yet published

1. What this covers

This policy covers the TotalVetan Android application and the backend service it talks to. It does not cover third-party services we link to, such as the page you download the app from.

2. Data we collect

Depending on your role, TotalVetan holds:

Name, mobile number and/or email address, used to identify your account and deliver login codes.
A profile photo, if one is added.
Attendance records, leave requests, and their approval status.
Salary, working hours, overtime rate, advances, deductions and payslip data, for employees whose company has configured them.

Employee accounts are created by a company's admin, not by the employee — so most of this data is provided by the employer on the employee's behalf, as part of running payroll and attendance.

3. How we use it

Solely to operate the service: authenticating you via a one-time code, recording and approving attendance and leave, calculating payroll, generating payslips, and showing each person their own dashboard. We do not sell personal data, and we do not use it for advertising.

4. How we protect it

Every company's data is isolated from every other company's, enforced at both the application layer and the database layer. Login is passwordless, sessions can be revoked immediately, and payroll figures are always calculated on our backend. See our Security page for the full picture.

5. Data retention

We retain account and payroll data for as long as the company's account is active. If an employee is marked discontinued, their historical records remain associated with that company for its own record-keeping, but that account no longer has any way to sign in.

6. Third parties

We use a third-party provider to deliver one-time login codes by email or WhatsApp. We do not share attendance, leave or payroll data with any third party for their own purposes.

7. Your rights

If you're an employee and want to know what data your employer's TotalVetan account holds about you, start with your admin — they control your account. You can also contact us directly with questions.

8. Changes to this policy

We'll update this page if our practices change, and update the date at the top when we do.

9. Contact

Questions about this policy: hello@totalvetan.in